§ 7-109. Meeting minutes; general.
A. A public body shall take, or cause to be taken, minutes of a meeting. Minutes may be taken in writing or may be recorded using electronic means. The minutes shall include, at a minimum, the following:
1. Time the meeting is called to order.
2. Roll call. The presence or absence of each member of the public body. It will also be noted if an alternate member is attending in the place of a member.
3. Establishment of a quorum.
4. A record or summary of all motions, proposals, resolutions or other matter formally voted upon, the results of the vote and the vote of each member of the body.
5. Times when the body is recessed, if applicable.
6. Times when the body is in the executive session, if applicable.
7. The location, date and time of the body’s next regular meeting or special meeting, if known.
8. Time of adjournment.
B. The minutes of a meeting must be available for public inspection within three working days after the meeting. Public bodies concerned about distributing minutes before they have been officially approved at a subsequent meeting should mark the minutes “draft” or “unapproved” and make them available within three working days of the meeting.
C. The approved minutes of a meeting of a public body, except all content of the executive session, shall be made available for general distribution within ten (10) days of the ratification of the minutes. The public may inspect and photocopy the minutes of a meeting of a public body. ONCA 07-53, eff. Dec. 4, 2007.