A. Upon request, protected records will be available for disclosure, as follows:
1. Information shall be available for criminal and civil law enforcement for prosecution purposes, internal audit, and as a result of a court order or Congressional subpoena;
2. Information relating to an individual shall be available to the individual who is the subject of the record, or if the subject of the record is a minor the information shall be available to a parent or legal guardian, or if the subject of the record is mentally incompetent the information shall be available to the legal guardian subject to verification of any applicable court order;
3. Individual records may be released to third parties with prior written consent, by means of a notarized release, of the individual who is the subject of the records, or his or her legal guardian if a minor or deemed mentally incompetent in a court of competent jurisdiction;
4. Individual records may be used for statistical and other purposes; provided, that any information which could be used to identify specific individuals is removed or withheld;
5. Protected records may be disclosed to law enforcement agencies, an agency of the United States with authority over the subject matter, or, if applicable, the State of Oklahoma, or if authorized by agency rule, a regulatory agency of the Osage Nation.
C. Before releasing a protected record, the government entity shall inform the requester that he or she is prohibited from disclosing or providing a copy of the protected record to any other person and shall obtain the requester’s written acknowledgment of this prohibition. ONCA 10-05, eff. Dec. 26, 2009.